RFP / RFQ – Why a need for a specialists?
Looking to bid out services and identify qualified vendors? Let us help you craft your request for proposals and quotes with the proper language, requirements, and details to receive accurate bids from vendors.
The bidding process makes assumptions that providing the same project description to each vendor is that that each vendor’s understanding of the project is the same. The reality is streaming live, live linear, and/or VoD content is so sophisticated that, non unlike a doctor or lawyer, there are specialists needed to address a wide range of services and the tools to accomplish the projects goal. Vendors will likely not address what they don’t do or don’t know, leaving the client stuck with the challenge of realizing gaps after the fact if they ever do at all.
Mitigating many of the issues that lead to projects starting incorrectly from the beginning can usually be resolved at the creation of the RFQ.
Identifying the appropriate budget when vendors respond with a wide range of costs, it can feel nearly impossible to establish what the right budget should be and what each vendor will provide. It’s not uncommon to have ranges of 2-5X between low and high vendors. Some vendors will intentially provide a low cost in order to win the business, then leverage a client’s lack of knowledge adding fees leading to a much higher cost.
In order to best address a specific customers needs, SeekLiveDVB can manage a bakeoff between possible vendors, define the scope of work to publish the RFP, or even coordinate several vendors to acquire and implement the best of each vendors services.
A good scope of work is not only the first part of any well-run project, you can also use it to get an accurate quote from vendors if you decide to bid it out. This also allows you to work with a single firm without committing your entire teams resources to the whole project.